VAT in the
VAT ADMINISTRATION IN THE NETHERLANDS
Our team of accountants and tax specialist can assist your Dutch company to maintain its administrative records, and file the VAT returns. If you don’t have a Dutch VAT number yet, we can assist you with the application process. We can also assist overseas companies to apply for a Dutch VAT number (or EORI number).
If you need help to find out more information about the VAT liabilities in your specific situation, you might want to consider to obtain a Tax Memorandum on your situation. In the meantime, we hope the post below will be useful
Start your Dutch VAT Administration
Any company can apply for a VAT number in The Netherlands. Once your VAT number is active, you need to consider the VAT filing requirements. In general, it’s required to submit a Dutch VAT return on every quarter.
In another post, we have described how you can apply for a VAT number in The Netherlands.
In order to submit your VAT return, it’s important to have a good overview of your outgoing payments and incoming transactions. Our accounting team can assist you to keep your VAT administration in order. You can choose to process all invoices yourself, or you can choose to take the full support of our accounting team.
There is no legal requirement for all Dutch entities to register for VAT. In case your company is not involved in operational business activities, it can choose not to apply for a VAT number. Vice versa, some companies which are interested to apply for a VAT number, might not meet the criteria to obtain a Dutch VAT number. You can read more about the criteria to obtain a Dutch VAT number here.
In case you have started a Dutch company, and the VAT number is still under process, you can already start your Dutch business activities. The Dutch company can even already charge VAT to its customers, and it can claim back any paid VAT on expenses at a later stage (once the Dutch VAT number is issued). Please contact us to discuss the Invoice Requirements, in case you are operating while the VAT number is not active yet.
Start your Dutch VAT Administration
Once your Dutch VAT number is activated (which you can check here), you are required to keep your VAt administration in good order. There are several ways to do this.
Depending on the size of your (Dutch) company, and the volume of transactions, it can be considered to use an accounting tool, or to keep a simple overview in Excel.SME companies
Our accounting team has experience with different kind of accounting tools, such as Exact, Twinfield, Zoho, Quickbooks, and more.
We also have experience with apps that will allow you to easily scan and forward all your invoices for us to process in the accounting tool.
In case you already have an overseas accounting team or finance manager, you can choose to keep the administration overseas and provide us with the accounting reports on a regular basis, so we can file the Dutch tax returns, and prepare the Financial Statements based on the Dutch accounting standards.
Small companies and startups
If your Dutch company is relatively small, and you have only a few transactions, it might be considered to avoid using (complicated) accounting tools.
In case your business works with international companies, and your invoices, bank statements and agreements are not available in Dutch or English, it might also complicate the use of (automated) accounting tools, and extra assistance from our accounting team is typically required.
In case your Dutch company uses a Dutch bank account, we can connect your bank account to our accounting tools. Alternatively, we will ask you to provide exports from your online banking portal.
You can discuss the full details of running your VAT administration with one of our consultants. We are happy to discuss the full process for your personal situation.
The application procedure of a VAT number in The Netherlands is very similar, however, your corporate structure looks like. Even if you don’t have any business in The Netherlands, you can apply for a VAT number.
Perhaps you are not interested to apply for a VAt number, but you might be legally required to get registered for VAT.
Whereas Dutch companies, which are managed and controlled by Dutch nationals, are typically registered for VAT automatically, in case of a ‘non-resident company it will be required to make a specific application or complete a questionnaire about the background of the business.
When to file your (first) VAT Return in The Netherlands
In many cases, a newly registered company in The Netherlands will have to file its first VAT return after the end of the quarter (based on the calendar year). This means your company has only been active for a short period of that quarter, and the first VAT return must be filed via a hardcopy return. After that, the company will have to report full quarters, and it can file these VAT returns via an online portal.
Our Service: VAT Administration for a fixed fee
INCO can process the VAT returns on a quarterly basis, our fees for such service is normally based on the number of transactions that we process. See our Price List.
Our basic fee if 125 EUR per month (ex VAT as are all amounts in this email). In case your company is already incorporated but has no VAT number yet, we charge an extra fee of 500-750 EUR to apply for the VAT number (unless our Company Officer services are used).
We can help to draft a full 'tax compliance' timeline, based on your specific situation, so you get a full understanding of what to expect. But aside from the VAT requirements (if relevant), the main focus will be on the Annual Report and corporate tax filing. There are no hidden tax requirements or taxes on a regional basis. Which makes it relatively easy to run your Dutch company!
YOUR BUSINESS TOOLKIT
FREE ACCESS TO ALL THE THINGS YOU NEED TO KNOW
Our experts have combined their knowledge and strengths to create a tool we call the Business Toolkit.
The Business Toolkit will help you and entrepreneurs from around the globe to truly understand the Dutch market, regulations and laws. And will enable you to take a deep-dive into the topics displayed below.
This way you will easily get up to speed with our Company formation process, Dutch Tax & Accounting and our corporate services.
Make sure to check out our handy checklists, explainer video's and extensively written Whitepapers too!