Receive your Dutch
Receive your (activated) Dutch VAT number
Once you have applied for your Dutch VAT number, the Dutch tax & Custom Administration have 8 weeks to reply. Typically, it does not take that long to obtain your VAT number. In average it takes about 2 weeks to obtain a VAt number, sometimes even quicker.
In some cases, the Dutch tax & Customs Administration might send a questionnaire, to confirm if your company is considered a ‘resident company’ or a ‘non resident company’ for tax purposes.
If you already are certain that your company will be considered a ‘non resident’ company, it’s best to already focus on that, and not to respond to the full questionnaire that your local Tax Administration branch might send.
Initially, they would send your company a questionnaire, to confirm if the company is ‘resident’. But if that would not be the case for you, it’s best to already start the seperate application for Dutch non-resident VAT number.
Receive your activated VAT number
In case you don’t receive any questionnaire, you might receive your VAT number in the Netherlands within 2 weeks. This is typically also the case, if we instantly applied for the non-resident VAT number.
The Tax & Customs Administration will send you a letter to your Dutch registered office address (or to the known Postal address) which will include the Dutch VAT number.
In case you have applied for a VAT number for your Dutch company, you can also check if your VAT number has been activated yet, via the following link: https://ec.europa.eu/taxation_customs/vies/
You would simply enter your RSIN number in this portal (the RSIN number can be found on the KvK (Chamber of Commerce) extract) and confirm is the VAT number is active.
Even if your VAT number is not activated yet, you can already start your Dutch business activities, and you can already charge your customers Dutch VAT. On your sales invoice, you would mention your RSIN number, and the notification that the VAT number is under application.
Receive a rejection for your VAT application
In case your VAT number application is rejected, you will receive a letter which will explain the reasons why the VAT number is rejected.
Such rejection letter is typically only send, after you have first received a request for more information, via a questionnaire.
You can object against the rejection, and INCO can assist you with this. In case you applied for the resident VAT number in The Netherlands, and it was rejected, you can still apply for the non-resident VAT number.
The main downside of the non-resident VAT number would be that you are not able to apply for the article 23 exemption, which is interesting for import/export trading companies.
Submitting your first VAT Return
Once your VAT number is activated, your company is required to submit VAT returns in the Netherlands. You will get access to the online portal of the tax authorities, or you might have even received your online login details before. Your company could also register for e-herkenning (online identity for government purposes) to file the VAT returns.
The first VAT return might also have to be submitted in paper, in case your VAt number is activated during a calendar quarter. In that case your first VAT period is ‘broken’ and will be reported in paper first, after which the second quarterly VAt return can be submitted online.
INCO can support you with your VAT administration, starting at 125 EUR per month for most companies.
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