order form 2020 | INCO Business Group

Please complete this form to start the formation process of your Dutch BV. This form can be completed by the Founder of the new company, or it's representative. Once we have received the form, we will issue the invoice for our services, and start the customer on boarding procedure. For the full timeline of the formation process click here.

Feel free to use the Chat tool on this page, in case you have any questions.

Desired company name

Option two

Please describe in short what your company activities will be like. This document is for internal use only and is confidential between INCO and you, so please fill in as complete as possible. This way, we can always provide you with the best advice!

Example:
Sample Netherlands BV is involved in trading, distributing, repackaging and import/export of fruits from the Netherlands. Also, supplying warehousing for partner companies.

Business activities

The minimum share capital for a Dutch BV is €0.01. In general, we recommend a share capital of €100 per shareholder. For example, Sample Netherlands BV has 2 shareholders. We would recommend a share capital of €200. Here you can read more about share capital

Total share capital

(BV min = € 0.01 not relevant for formation. Standard share capital 100 EUR)

Number of Directors

Number of shareholders

Name 1

Director

Shareholder

Name 2

Director

Shareholder

Name 3

Director

Shareholder

Name 4

Director

Shareholder

(Each director will complete an individual personal data statement) Will a (overseas) legal entity be appointed as Director/Shareholder?

Yes

Is another company (partially) Director and/or Shareholder? Please tick the box “yes” if this is the case.
Are all Directors/Shareholders natural persons? Please tick the box “no” if this is the case

Corporate bodies need to be fully identified by the Dutch notary. Therefore companies with noncorporate shareholders are easier/quicker to start and will simplify the process of getting a bank account. It is possible to transfer shares at a later stage to a corporate body. Extra fees can be applicable in the case of (multiple) corporate bodies.

(Dutch) Company Address

Is there any connection between the newly formed company and any existing companies that you or somebody else owns? Even if the company will not be connected by ownership, please mention any company you currently already are involved with.

Is the new company (in)directly linked to an existing (overseas) company?

If you are planning to use INCO's Bookkeeping Service, then we will need to communicate with the Tax Authorities on your behalf, and thus need to represent you. Please tick “Yes” if this is the case.
Will you not use our Bookkeeping Service, and you are handling your letters from the Tax Authorities in a different manner? Please tick “No”.

Will INCO act as the Tax Representative of the company? If not, please describe who will deal with your tax affairs.

Yes

If you choose the Company Formation Package, this is part of your package, and you can tick the “Yes” box.
If you have a custom package, without the Company Officer service, please tick the “No” box.

CHECKLIST

1. Do you wish to use INCO’s Company Officer service?

(€1500 for the first year with a cancellation notice of 2 months)

Please inform us if you need a Dutch VAT number immediately after formation. This is only important if you expect to start doing business in the Netherlands right away. You can always apply for a VAT number at a later stage. It may take 2-6 weeks to obtain a VAT number. Non-resident companies can apply for the non-resident VAT number, read more here.

Yes

2. Is a VAT number required after formation?

(Is included within the company officer services)

Yes

3. Formation Takes place during visit in NL?

(If not, extra fees can apply)

Yes

Please inform us if any of the directors and/or shareholders are appointed as a ‘nominee’, and as such, act on behalf of another person (the Ultimate Beneficial Owner). Please also check ‘Yes’ in case any of the current shareholders own shares on behalf of the/another Beneficial Owner.

Please inform us if you are planning to visit the Netherlands in order to complete the formation process. If you choose not to visit the Netherlands, we can offer you a Remote Formation at an additional cost. Please don't schedule your visit to The Netherlands without consulting your Company Officer. We need some time to confirm the appropriate meetings with the notary, bank, etc. Read more about the Company Formation Timeline.

4. Is any director/shareholder acting on behalf of another person/policy maker?

Yes

It would be of great help if you could provide a visual overview of the corporate structure of the organization. It should list the names of the companies/shareholders/directors involved, and preferably also the share percentages.

5. In case of a corporate body involved; can you share a visual organisational structure?

Yes

When you start your company, it is possible that the first book year of your administration will not end in December. Since many companies want to close the book year in December, we can arrange an extended book year for the first year of the administration.

6. Will you need an extended first book year for the company?

(This means bookyear will end 31-12 next year)

Yes

COMPLETE YOUR DETAILS

Please complete your details below. If you represent a company, and INCO should address it’s invoice to that company, please mention the full details (in case of a EU company, please also mention the VAT number).

It’s possible to appoint the new ‘to be incorporated ’ Dutch company as contracting party. In that case please mention the expected address is possible.

Company name(if applicable)

Name repersentative

Main Contact Person for INCO

Same as above

Email Address

Telephone number
(For registration at the copmanies Registry and confirmation call to the notary)

Country code

Phone number

Vat number(if applicable)

Address

Please confirm the following statements

I have consulted INCO for tax/legal advice.

I am interested in a by INCO

tax advice / legal memoradum/report

Yes

I have received the following documents from INCO for my reference:

• INCO’s Personalized

Proposal document

•

The company formation timeline

•

INCO pricelist

•

The general terms & conditions

Yes

The Client agrees to the following:

1. I (the client) hereby appoint INCO Business Group as formation agent to set up (or manage) a company, as instructed in the Order Form (corporate structure and corporate details), or specific instructions shared by the Client to INCO Business Group. The details of the company to be registered (or managed), are mentioned in the Orderform.

2. All relations between the Client and INCO Business Group are governed by the GTC. The GTC apply to all agreements, contracts and other (legal) obligations between the Client and any Affiliate of INCO Business Group, including but not limited to parent companies, subsidiaries, contractors or third party service providers who provide services to the Client, based on an agreement with Inco Business Group. Deviations or exceptions to the GTC and/or the Product Conditions are only valid if agreed explicitly in writing by the board of INCO.

3. I (the client) authorize INCO Business Group B.V. (hereafter “INCO”), with Chamber of Commerce number 64494667 and registered office at Laanzichtweg 60, 4847SJ Teteringen (the Netherlands) to share my personal data and documents with each director and employee of a notary selected by INCO (hereafter “Notary”), for arranging the formation of the Company on their behalf;

4. I (the client) authorize the Notary to send the (draft) corporate documents to INCO by email and to post the original documents to INCO’s office Laanzichtweg 60, 4847SJ Teteringen (the Netherlands) on my behalf;

Note: The above authorizations can be withdrawn at any time with a signed letter sent to the email account cs@incobusinessgroup.com.

I hereby confirm that I have provided the correct information and that I am aware of the tax and legal consequences of the incorporation of the compan

I hereby confirm that I want to continue with the formation of the above mentioned company and that I hereby confirm my order at INCO Business Group.

KNOW YOUR CUSTOMER APPENDIX'S

As part of our customer onboarding procedure, we are legally required to identify every director and shareholder (>25%) involved. Please upload a passport copy, and a proof of residential address (utility bill, or bank statement) for every involved person. These documents can also be provided at a later stage(no legalisations are required at this stage):