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Company Officer

An Essential Service For The Non-Resident Director

When setting up a company in a new country, entrepreneurs face basic but fundamental challenges because of their inexperience and unfamiliarity with Local Companies and Tax law. At best these challenges can slow the business down, at worst they result in failures that have a serious negative impact on the success of the business.

At INCO we ensure that the businesses we help establish are ready to operate and grow smoothly. As part of our commitment to providing added value to clients, we offer a unique and customized Corporate Secretarial Service that supports them in doing business in the Netherlands.


This service gives non-resident entrepreneurs an experienced Company Officer to ensure that they meet all mandatory compliance responsibilities, have an authorized representative to negotiate and sign necessary service agreements on their behalf and have someone to assist with a range of administrative duties.

With our Corporate Secretarial Service, you’ll be free to concentrate on managing your core business priorities while we manage the day-to-day tasks.


1. Meet Company Compliance Requirements

Certain legal structures require a formal ‘Secretary’ for the purposes of incorporation. By appointing one of our Company Officers, businesses can satisfy these requirements without needing a local nominee director, and therefore keep full control of the business.


2. Dealing Directly With Government Authorities

Your Company Officer can be authorized to deal directly with different government authorities. They can contact tax authorities to apply for a VAT number or social security number; deal with immigration authorities for visa applications and more.


Where required, representatives can also be granted authority to deal with the local Chamber of Commerce on behalf of your business. This makes it incredibly simple to arrange for the transfer of shares, changes in directors and other organizational changes. So if travelling to the region isn’t convenient for you and where speed is of the essence meaning sending notarized documents by courier isn’t an option, a Company Officer will be your best bet.

3. Provide An Authentic Local Image

As they’ll be visible in the extract of the Chamber of Commerce which is available for public review, having a Company Officer gives your business a real presence in the country. In instances where your customers or potential partners want to ensure that your business has legitimate local substance, they will be able to establish this from the extract.

Not to mention that being represented by a local who speaks the language and knows the intricacies of the business culture, your business can ensure that customers and partners legitimately view your business as a local one.


4. Growing Your Business

As your business grows, you’ll need to start thinking about expanding your team and possibly investing in real estate.


When looking for a new office, your Company Officer can take charge of finding and negotiating leases. In some instances, it can be beneficial to have your representative actually sign the lease on your behalf as some landlords will be hesitant to lease to non-residents.


With their local knowledge and business experience, they’ll also be perfectly placed to take charge of creating and publicizing job posts for your business. That way you can get a head start on hiring the right talent when you’re ready.

Inco Business GroupToolkit



Our experts have combined their knowledge and strengths to create a tool we call the Business Toolkit

The Business Toolkit will help you and entrepreneurs from around the globe to truly understand the Dutch market, regulations and laws. And will enable you to take a deep-dive the many business-related topics.

This way you will easily get up to speed with our Company formation process, Dutch Accounting and our corporate services. 

Make sure to check out our handy checklists, explainer video's and extensively written Whitepapers too!