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Deductable Expenses

Deductible Expenses

Which Expenses can I deduct from my profit when I have a business in the Netherlands?

As a business owner, you will have a lot of expenses. Most of the expenses will be 100% deductible, others only partially and some not at all. Below you will find a list of expenses, you can see whether certain expenses are deductible or not. The list is not exhaustive. 100% Deductible as Business Expenses

Office

  • Rent of an (external) office

  • Rent and decoration of an independent part of the private residence (only if the independent part has its own entrance and facilities like a toilet etc. and you earn at least 70% of your income from this place

  • Depreciation and purchase of office furniture, equipment, and inventory

  • Printing (writing paper, envelopes, business cards, etc.)

  • Supplies (tonier, ink cartridges)

  • Postage

  • Cleaning costs

ICT

  • Subscription for telephone and internet in the office (if you work from home these will be personal expenses)

  • Mobile phone and PDA

  • Costs of business phone calls

  • Depreciation and maintenance costs of computer, laptop, scanner, printer, etc.

  • Digital camera

  • Recording equipment

  • Data carriers (CD, memory card, USB stick)

  • Business software

Transport, travel, and accommodation

  • Depreciation, maintenance, insurance, fuel, parking, road tax, etc. concerning a company car (most of the times leading to a correction for the private use in the income tax return)

  • Tickets for train, taxi, bus, plane, etc.

  • Costs of a company bike

  • Tax free kilometer allowance for business use of a personal car (€ 0.19 per km)

  • Hotel

  • Car

  • Rent

Marketing

  • Website (development, hosting)

  • Advertisement (ads, Google AdWords , yellow pages, etc.)

Support

  • Accountant, advisor, administrator

  • Membership of professional and trade organizations

  • Services of other companies/freelancers
     

Insurances

  • Company car

  • Inventory

  • Liability

 

Knowledge and development

  • Business literature (book, magazines, online library)

  • Training and courses


Professional Instruments and materials

  • Work clothes

  • Instruments and materials

Partially deductible

  • Costs of lunch, dinner, etc. with business relations

  • Gifts and other representation costs

  • Study trips and conference attendance
     

Non-deductible

  • Fines

  • General literature

  • Clothes and personal care (exemption for artists)

  • Personal computers

  • Education for personal purposes (hobby)

  • Driver’s license

  • Personal devices (glasses, a hearing device, disability insurance deductible in the income tax return)

  • Personal usage of the internet and telephone

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