appointing a  new director 
For your Dutch bv

Appointing a new director for a Dutch BV

In case you like to appoint a new director for a Dutch legal entity, you need to consider several requirements. Luckily, the involvement of a notary is not required to appoint a director. However, the appointment will have to be done at the Dutch Chamber of Commerce, and the new director will have to be properly identified. This can be done in 2 ways:

• By visiting the Chamber of Commerce in person (the new director)

• Remotely; By sending legalised documents

In order to resign a director for your company in the Netherlands, no visit of the former director is required. That process can be handled via mail, without any legalisation. 

INCO’s support to assist you to resign and/or appoint a new director for a Dutch BV is part of our Corporate Secretarial Service, so no extra charges will be applicable. 

Option 1: a personal visit of the new director

We need to schedule a meeting for the new director from your Dutch company at the Chamber of Commerce in order to sign the required appointment forms and to get identified.  The corporate changes will be processed immediately, and a new Chamber of Commerce extract can be requested during the meeting. 

For this option, we will need the following documents.

Preparation phase:

• Passport copy

• Scanned copy of the proof of address (not older than 3 months)

• The date on which the new director will be appointed

During the appointment with the Chamber of Commerce

• Original valid passport

• Legalized with apostille proof of address of the new director (cannot be older than 30 days during the appointment)

• An original signed form from the Chamber of Commerce of the current director

• Copy of the signed board resolution (INCO can prepare this for you if preferred)

• Copy of the passport of the current director

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Option 2: Remotely; Sending legalised documents

We need to prepare some documents for signing, the documents need to be signed in original by the current and new director. It will take around 7-10 working days before the changes are visible upon receipt of the necessary documents. For this option, we will need the following documents.

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Preparation phase:

• Passport copy

• Scanned copy of the proof of address (not older than 3 months) 

• The date on which the new director will be appointed  

The documents listed below should be sent to the Chamber of Commerce

• Originally signed and legalized with apostille form for the appointment of the new director, by the current and new director (we will provide you with the exact signing and legalization requirements)

• Legalized with apostille passport copy of the new director

• Legalized with apostille proof of address of the new director (cannot be older than 30 days)

• Copy of the signed board resolution

• Copy of the passport of the current director signing on behalf of the company  

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YOUR BUSINESS TOOLKIT

FREE ACCESS TO ALL THE THINGS YOU NEED TO KNOW

Our experts have combined their knowledge and strengths to create a tool we call the Business Toolkit. 

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The Business Toolkit will help you and entrepreneurs from around the globe to truly understand the Dutch market, regulations and laws. And will enable you to take a deep-dive into the topics displayed below. 

This way you will easily get up to speed with our Company formation process, Dutch Accounting, and our corporate services. 

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Make sure to check out our handy checklists, explainer videos and extensively written Whitepapers too!